Stanley County

School Board Minutes
May 10, 1999

The Stanley County School District, #57-1, Board of Education met in regular session May 10, 1999, 5:30 P.M., in the study hall of the high school building with Arlene Poncelet, David Carlisle, Peggy Tibbs and Charlene Foster present. Steve Brown was absent. Others in attendance were Superintendent Jerry Kleinsasser, Business Manager Kevin Merscheim and Principals Tony Glass and Denise Gebur. Visitors were Patrick Baker, Joe Peterson, Arlene Krueger, Diana Melvin, Hugh Neumiller, Susan Carlisle and Dawnita Forrell.

The meeting was called to order by President Arlene Poncelet at 5:30 P.M.

Carlisle moved, seconded by Foster, to adopt the agenda as amended. All voted aye.

Carlisle moved, seconded by Foster, to approve the Consent Calendar as amended. All voted aye.


A. Approve the minutes of Regular meeting of April 12, 1999

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, April 1, 1999 - 760,959.55; Receipts: Taxes - 64,308.08; Interest - 2,650.62; Misc. Revenue - 4,668.64; TTL - 306.56; State Aid - 87,178.50; Title 1 - 4,295.47; Total Receipts - 163,407.87; Transfers into the Account 15.00; Total Available - 924,382.42; Disbursements - 65,990.64; Payroll - 104,063.82; Transfer Out - 0; Cash Balance, April 30, 1999 - 754,327.96; CAPITAL OUTLAY: Cash Balance, April 1, 1999 - 69,538.98; Receipts: Taxes - 7,626.54; Interest - 267.95; Total Receipts - 7,894.49; Transfers into the Account - 0; Total Available - 77,433.47; Disbursement - 5,894.61; Cash Balance, April 30, 1999 - 71,538.86; SPECIAL EDUCATION: Cash Balance, April 1, 1999 - 97,572.56; Receipts: Taxes - 11,714.76; Interest - 297.80; Medicaid - 6,941.74; State Aid - 3,279.17; Total Receipts - 22,233.47; Total Available - 119,806.03; Disbursements - 12,384.54; Payroll - 18,713.27; Cash Balance, April 30, 1999 - 88,708.22; UNEMPLOYMENT: Cash Balance, April 1, 1999 - 18,460.42; Interest - 0; Total Receipts - 0; Total Available - 18,460.42; Disbursements - 0; Cash Balance, April 30, 1999 - 18,460.42; FOOD SERVICE: Cash Balance, April 1, 1999 - (22,355.81); Receipts: Sales - 9,750.64; Food Reimbursement - 9,056.18; Community & Youth Inv. - 2,484.85; Total Receipts - 21,291.67; Transfer into the Account - 0; Total Available - (1,064.14); Disbursements - 11,286.99; Payroll - 9,659.19; Cash Balance, April 30, 1999 - (22,010.32); TRUST & AGENCY FUND: Cash Balance, April 1, 1999 - 648,036.60; Receipts: Interest - 2,114.57; Computer Classes - 417.50; FHA - 22.00; Band - 3,437.14; Bright Ideas - 28.00; Post Prom - 485.00; Total Receipts - 6,504.21; Transfers into the Account - 2,441.45; Total Available - 656,982.26; Disbursements - 10,425.01; Transfers Out - 0; Cash Balance, April 30, 1999 - 646,557.25.

C. Note Budget Report

D. Approve the Regular Bills

All-Around T's and Trophies, Supplies - 716.25; American Choral Directors, Membership - 100.00; American Linen Supply, Supplies - 225.68; Anderson Tire, Repairs - 146.90; 22X, Travel - 142.00; ASBSD, Dues - 702.50; Auto Owners Insurance, Insurance - 147.18; Bank West, Principal & Interest - 70,466.25; Susie Beckwith, Mileage - 41.76; Best Business Products, Repairs & Supplies - 1,756.16; 22X, Tuition - 5,084.30; Buhl's, Supplies - 69.40; Bureau of Administration, Supplies 11.20; Caere Corporation, Supplies - 470.95; Christy Lumber, Supplies - 354.02; Cole Paper, Supplies - 577.29; Commnet Cellular, Cell Phone - 95.67; 22X Prof. Services - 30.00; Conoco, Gas - 181.19; Courage to Change, Supplies - 55.85; 22X, Tuition - 1,139.00; Custodian-Engineers, Dues - 98.00; Dakota Telecommunications, Internet - 73.30; Days Inn, Lodging - 97.20; DialNet/LDDS Worldcom, Telephone - 49.24; Econo Lodge, Lodging - 22.95; Farm Power Mfg., Supplies - 8.34; Ferding Electric, Repairs - 45.92; Leland Fischer, Refund - 3.80; Food Service of America, Food - 2,068.70; City of Fort Pierre, Utilities - 3,764.00; Charlene Foster, Travel - 66.54; Gales Gas, Propane 319.20; Denise Gebur, Mileage - 24.00; GFG Food Service, Food - 1,183.82; Glass Products, Repairs - 230.23; Glover Construction, Repairs - 1,365.31; Golden West Telephone, Telephone - 172.00; Harker's Inc., Food - 932.54; Hillyard, Repairs - 4.85; Hipple Printing, Minutes & Advertising - 211.12; Roberta Hofer, Mileage - 51.60; Holiday Inn, Lodging - 115.57; Michelle Human, Mileage - 112.16; Inacom, Supplies - 174.65; IBM, Repairs - 33.00; Karl's Inc., Repairs - 140.00; 22X, Prof. Services - 337.50; Kelly Inn, Lodging - 570.00; Carla King, Mileage - 66.00; Klein's, Supplies - 32.06; Jerry Kleinsasser, Travel - 127.50; Kmart, Supplies - 154.53; Lakeside Dairy, Food - 1,998.84; Lucent Technologies, Telephone - 57.98; May-Adam-Gerdes-Thompson, Prof. Services - 31.50; MCI, Telephone - 4.95; Metz Baking, Food - 382.58; Montana Dakota Utilities, Natural Gas - 2,756.45; Mary Olson, Travel - 93.10; Jenifer Palmer, Travel - 115.10; The Paper Company, Supplies - 6.25; Paper Warehouse, Supplies - 46.50; PBS Video, Library Media - 539.20; Pegler/Sysco, Food - 655.20; Gayle Joe Peterson, Gas - 20.00; Phillips 66 Company, Gas - 10.63; Photography By Debby, Supplies - 15.75; 22X, Prof. Services - 1,380.00; Plank Road Publishing, Supplies - 109.46; Porter Camera Store, Supplies - 703.22; Radio Shack, Supplies - 29.99; Reinhart Institutional, Food - 904.03; Renneberg Hardwood, Supplies - 1,071.10; Kay Ricketts, Travel - 41.50; Robin's Water Con'ting, Supplies - 64.55; Safe Dakota, Alarm Maintenance - 47.45; SD Association of Educational Office Personnel, Registration - 125.00; SD Council of Teachers, Membership - 10.00; Software Services, Repairs - 192.50; Stanley County Schools, Imprest - 594.58; Super 8 Motel, Travel - 293.82; Super 8 Motel, Travel - 44.88; Surfside Software, Maintenance - 600.00; Titze Electric, Repairs - 133.06; Town & Ranch Market, Supplies & Food - 747.20; US Sprint, Telephone - 21.18; US West Interact Service, Internet - 172.56; US Environmental Protection Agency, Asbestos Loan - 2,500.00; US West, Telephone - 1,259.14; Value Village, Supplies - 18.75; Walmart, Supplies - 159.20; West Central Electric, Utilities - 15.00; Jeri Wilcox, Travel - 94.00; Youngberg & Sons, Supplies - 165.50; GRAND TOTAL BILLS APPROVED $113,400.88. (A more detailed listing is in the Administration Office of the Elementary Building.

Dawnita Forrell presented a request for payment of a broken window on a Forrell Bus Service vehicle that occurred recently. The Board instructed Superintendent Jerry Kleinsasser to investigate the incident in more detail and make final decision whether to pay the presented bill.

E. Note Imprest Expenses

Region Music, Entry Fees - 6.00; Phil Baker, Speaker - 100.00; SDASBO, Registration 80.00; Gettysburg High School, LCAC Dues - 150.00; Big Dakota Conference, Entry Fees - 40.00; Winner Schools, Entry Fees - 60.00; Miller Schools, Entry Fees - 30.00; Porter's Camera Store, Supplies - 128.58; TOTAL IMPREST EXPENSES - $594.58.

F. Approve Contracts
Brian Doherty - Computers

G. Approve Resignations
Shavonne Mitchell - Cheerleader Advisor
Tara Sheridan - Junior High Volleyball Advisor

Superintendent Jerry Kleinsasser presented three proposed amendments from the South Dakota High School Activities Association.

Carlisle moved, seconded by Foster, to vote no on amendment number one. All voted aye.

Foster moved, seconded by Tibbs, to vote yes on amendment number two. All voted aye.

Carlisle moved, seconded by Foster, to vote yes on amendment number three. All voted aye.

Carlisle moved, seconded by Foster, to vote for Bruce Carrier of Lyman High School as the west river representative to the South Dakota High School Activities Association Board of Control. All voted aye.

Superintendent Jerry Kleinsasser presented a proposal from Steve Reiman requesting a one-year leave of absence to further his education. The Board discussed the proposal in detail.

Foster moved, seconded by Tibbs, to deny grant the request for the leave of absence for Steve Reiman. All voted aye.

Superintendent Jerry Kleinsasser reported the 1998-1999 school year calendar did not change and will be reported to the State of South Dakota.

Superintendent Jerry Kleinsasser requested authorization to pursue the possible purchase of the log cabin property next to the High School building. The Board requested the Superintendent meet with the County Commissioners to discuss this proposal.

Principal Denise Gebur reported the Capital City Children's Choir will have auditions on May 11 with Stanley County students being included, kindergarten screening will be May 12 and 13, the Haye schools will go on a field trip to the hospital on May 11, the Title I program will present the Make-It Take-It activity on May 12, the first grade will go on a field trip to the hospital on May 12, the second grade class will go to the Wilcox Ranch on May 13, the Orton school will be going to the Raber School on May 14, the second grade class plays will be May 17 and 18, the elementary spring concert will be May 18, rural rally day is May 19, rally day in town will be May 20, the kindergarten through second grade picnic will be at Steamboat Park on May 21 and the last day of school is May 21 until 2:30 P.M. Principal Denise Gebur announced the Cheyenne School was awarded a $5,000 prize for the recent Kellogg's breakfast mates promotion.

Principal Tony Glass proposed an eligibility policy for students in grades five through eight to participate in all extra-curricular activities. This will again be presented with other student handbook changes in June. A survey is been circulated to see if the graduation ceremonies for the year 2000 should be on Saturday or Sunday. This year's graduation ceremony will be May 23 at 1 P.M. and President Arlene Poncelet will be in attendance. The computer typing requirement has been reviewed and will be discontinued starting next year. Awards night will be May 20 at 7 P.M. The Morris Inc., drug and alcohol poster contest had over one hundred entries from Stanley County students. The winners will be announced on May 20.

Carlisle moved, seconded by Foster, to approve the teacher and administrative contracts for the 1999-2000 school year. All voted aye.

Gerald Alleman, Brenda Bak, Tim Burgard, Glennys Case, Barbara Collignon, JoAnn Cummings, Pam Cwach, Kathleen Ellenbecker, William Ellwanger, Denise Gebur, Tony Glass, Brita Griese, Lois Hall, Leroy Heibel, Roberta Hofer, Michelle Humann, Amy Iversen, Connie Johnson, Norma Jones, Carla King, Jerry Kleinsasser, Arlene Krueger, Steve Leber, Pat Lindemann, Kevin Merscheim, Carole Melby, Jennifer Milliken, William Olander, Mary Olson, Jenifer Palmer, Kay Ricketts, Carolyn Riter, Tom Rogers, Barbara Rose, Lois Russell, Maria Scott, Laura Snow, Barbara Sogaard, Karen Somsen, Diane Stofferahn, Shirley Swanson, Dave Tate, Darla Tibbs and Jeri Wilcox.

Superintendent Jerry Kleinsasser proposed the purchase of computer modules for the Family and Consumer Sciences program. The equipment would cost approximately $100,000 and Brenda Bak is applying for a grant to cover a portion of these costs.

Foster moved, seconded by Carlisle, to approve the proposed modules for the Family and Consumer Sciences program. All voted aye.

Superintendent Jerry Kleinsasser reported the South Dakota Legislative Research Council will conduct meetings in June, July and October to study the current state aid formula and all other types of revenue available to schools.

Arlene Krueger, technology coordinator, presented an outline of projects being discussed by the Technology Committee. One item discussed was that the Stanley County Schools has applied to become a Microsoft Office User Specialist Authorized Testing Center. Currently, the only other center in South Dakota is in Sioux Falls.

Business Manager Kevin Merscheim briefly outlined the increases and decreases being proposed in the preliminary 1999-2000 fiscal year budget.

Business Manager Kevin Merscheim detailed for the Board the requested repairs, uniforms and equipment to be purchased for the 1999-2000 school year.

Carlisle moved, seconded by Foster, to authorize the Business Manager to order equipment, uniforms and supplies for the 1999-2000 school year. All voted aye.

Diana Melvin representing the Even Start program informed the Board that the process of applying for the Even Start Program Grant has started and requested the Board approve the collaborative agreement.

Foster moved, seconded by Tibbs, to approve the resolution of documentation of collaboration between the Stanley County School District and the Even Start program. All voted aye.

Foster moved, seconded by Carlisle, to adopt the following resolution:

RESOLUTION #5-99 - BE IT RESOLVED, that the School Board of the Stanley County School District #57-1 transfer the following cash balances from the respective Trust and Agency Funds.

TO: Class of 1998 - $154.16; Big Dakota Volleyball - $2.75; Stanley County Gymnastics Invitational - $381.72; State Wrestling Tournament - $2,641.44 and the General Fund - $4,078.65.

FROM: Stanley County Wrestling Invitational - $1,121.92; Regional Wrestling Tournament - $318.69; Regional Boys Basketball - $1,498.68; District Boys Basketball - $396.82; Holiday Hoopla - $1,500.00; District Girls Basketball - $137.93; Girls Regional Basketball - $108.78; Contracted Tournaments - $2,175.90;

All voted aye.

The annual public hearing for the 1999-2000 budget and any proposed handbook changes will be Monday, June 14, at 5:30 P.M. during the regular June Board meeting.

Foster moved, seconded by Tibbs, to approve the 1999-2000 participation agreement for the renewal of the South Dakota School District Benefits Fund group health insurance plan. All voted aye.

Superintendent Jerry Kleinsasser reported the retirement open house for Larry Giddings, Mary Dozark and Phil Meyers will be May 15 at the Iron Horse Inn in Pierre from 2 P.M. to 4 P.M. David Carlisle will make the Board presentation to the retirees at 3 P.M.

David Carlisle informed the Board of the Western Region School Board Conference sponsored by the Associated School Boards of South Dakota would be in Rapid City on September 24 through 25. The Board was urged to attend.

Carlisle moved, seconded by Foster, to go into Executive Session according to SDCL 1-25-2 for personnel reason at 7:15 P.M. All voted aye.

President Arlene Poncelet declared the Board out of Executive Session at 7:35 P.M.

Carlisle moved, seconded by Foster, to adjourn at 7:36 P.M. All voted aye.


Arlene Poncelet, President
Kevin Merscheim, Business Manager

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Updated 5/15/99
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